Naylor Association Solutions

Associate Director -Association Management

Job Location US-IL-Schaumburg
Regular Full-Time


If you are passionate about providing strategic vision and management to associations, you could help take our organization into the future with this position newly open due to growth. 




Since 1988, WJ Weiser has been recognized as the gold standard in association management with a reputation for unparalleled service. Weiser boasts a client retention rate that is among the highest in the nation and continues to add to our prestigious client base solely through client satisfaction referrals. As a trusted partner to over 80 leading national and international healthcare-related professional associations and academic institutions, Weiser is the ideal place to take your association management career to the next level.


Reporting to the executive management team, the Associate Director will implement the strategic goals and objectives of our medical specialty client groups while maintaining daily oversight of their operational activities. Responsibilities include:

  • Actively supporting and interfacing with the Board of Directors and Executive Committees to provide day to day management support and to implement their directives and initiatives.
  • Giving direction and leadership toward the achievement of the association’s philosophy, mission, strategy, and its annual goals and objectives.
  • Following established timelines and continuing to work toward improvement of overall productivity and effectiveness.
  • Ensuring all action items from board and committee meetings are carried through.
  • Working with our internal accountant and the leadership of the client to develop an annual budget for operations and meeting expenses.
  • Seeing that Board is kept fully informed on the condition of the organization and all important factors influencing the Association.
  • Developing Board and Committee agendas for all scheduled calls and meetings.
  • Serving as the key staff liaison for the client.
  • Serving as the face of WJ Weiser and Associates at all assigned Board Meetings.
  • Actively supporting the Education and Program Committees in the development and implementation of CME activities.
  • Establishing timelines, managing content development process, coordinating the production of conference materials and marketing efforts, and gathering, analyzing, and summarizing data obtained from course participants and faculty members to prepare reports.
  • Managing and implementing educational correspondence including Call for Abstracts and associated processes.
  • Serving as staff liaison for all faculty (speakers, moderators, abstract presenters, etc.) to include program invites, acceptances/declines, program summaries and ongoing correspondence and history tracking.
  • Collaborating with CME Department to maintain disclosures and other CME requirements to ensure ACCME compliance.
  • Traveling to meetings to manage onsite registration, educational activities, and management and staff support for client board and committee meetings.


Along with a passion for service excellence and the proven ability to drive results, you’ll need these qualifications:

  • Minimum BA/BS in related field
  • 3-5 years of manager-level experience in an association
  • Medical society management experience a plus
  • Ability to work in a fast-paced office environment and multi-task on several projects at one time
  • Ability to work well independently; self-starter
  • Ability to travel 20-30%
  • Ability to work on-site in Schaumburg (relocation assistance and remote/telecommuting option not available)

Don’t miss out on this fantastic career opportunity! For consideration, submit cover letter (must include salary requirements) and resume through our website. 


About the Company

WJ Weiser and Associates, Inc. is a well-established and fast growing full-service association management company providing comprehensive management for over 50 medical specialty and sub-specialty societies. Work in a great office environment with full complement of personnel and equipment resources. We offer a competitive compensation and benefits package including medical and dental insurance, with a 401(k) similar program. We are an EOE M/F/D/V employer. Please visit our website at



Naylor Association Solutions is an equal opportunity employer and is committed to hiring a diverse workforce.


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